Privacy Policy

Introduction

FlexiEle respects Employees privacy and is committed to safeguarding your personal data. This privacy policy explains how we collect, use, store, and protect information when you use our HRMS platform and services.

We collect the following categories of information:

• Personal Identification: Name, date of birth, contact details, address, and identification documents.
• Employment Information: Job title, department, salary details, performance reviews, and employment history.
• Login Credentials: Usernames and encrypted passwords for secure access to the platform.
• Payroll Data: Bank account details, tax information, and salary processing data.

Your information is processed for the following purposes:

• Operational service delivery and HR management
• System communications and notifications
• Legal compliance and statutory reporting
• Payroll processing and tax calculations
• Performance management and analytics

We employ robust security measures to protect your data:

Third-Party Sharing

We may share data only with trusted processors for legal obligations, statutory compliance, or essential system functionality. All third-party processors are bound by strict confidentiality agreements.

Your Rights

Clients and their employees have the following rights regarding personal data:

Data Retention

We retain information only for as long as necessary for service delivery and legitimate legal purposes. Upon termination of services, data is securely deleted or anonymized in accordance with applicable data protection regulations and contractual obligations.

Policy Updates

We may update this privacy policy from time to time. Any changes will be communicated to users through email notifications and/or prominent notices on our platform. Continued use of our services after such modifications constitutes acceptance of the updated policy.